Do you panic at the thought of writing a business report? If you feel yourself panicking, just remember the immortal words of Joe Friday from the TV show Dragnet: And with an ample supply of data, the reports will pretty much write themselves. A business report is a written document that provides information, and sometimes analysis, to assist a business in making informed decisions. The main purpose of a business report is to make data that is relevant to the company, such as information regarding efficiency, competition, or procedures, easily available to everyone in the company.
The report needs to make this data easy for the reader to understand. The best way to do that is to have clearly defined sections with labels and headings. He could write a business report which may include some of the following fairly standard sections:. Michael would likely start his report with an executive summary. Michael would summarize the main points of the report, such as the report topic, the data obtained, the data analysis methods, and recommendations based on the data.
The summary could be as short as a paragraph or as long as four pages, depending on the length of the full report. While the executive summary comes first in a report, it is written after the main part of the report has been written. If the report is lengthy, Michael will include a table of contents. The table of contents lists the main topics the report covers and the page on which that information may be found. When it comes to writing the report, Michael will probably start with the introduction.
The introduction sets the stage for what is included in the report. It highlights the major topics that are covered and provides background information on why the data in the report was collected. For example, Michael might state that the report describes the two most common teaching philosophies when it comes to teaching Latin and why he felt there was a need for a change from the teaching style usually supported by administration.
Michael is now ready to address the body of the report. The body of the report describes the problem, the data that was collected, how the data was collected, and discusses the major findings. The body may be broken into subsections, with subheadings that highlight the specific point to be covered in that subsection. Finally Michael will bring it all together with the conclusion. The conclusion explains how the data described in the body of the document may be interpreted or what conclusions may be drawn.
The conclusion often suggests how to use the data to improve some aspect of the business or recommends additional research. For example, Michael may recommend that the principal allow him to remove the desks from his room, based on his research that suggested taking notes can sometimes detract from the language learning process.
If Michael used other sources of information to help him write his report, such as a federal database, he would include that in the references. The references section lists the resources used to research or collect the data for the report. References provide proof for your points and enable readers to review the original data sources themselves. Lastly, Michael may want to include an appendix. The appendix is optional and may include additional technical information that is not necessary to the explanation provided in the body and conclusion but supports the findings, such as charts or pictures, or additional research not cited in the body but relevant to the discussion.
Business reports generally fall into two categories: Informational reports provide factual information and do not include any analysis or recommendations. Analytical reports provide data as well as an analysis or interpretation of what the data means.
Analytical reports may also include recommendations. Get access risk-free for 30 days, just create an account. Writing a business report is no reason to panic. A business report is just a written document that provides information, and sometimes analysis, to help businesses make informed decisions. Remember that your goal is to provide the facts in an accessible and understandable way.
Begin by knowing your objective for writing the report, your audience, and the type of report - analytical or informational - you want to write. Once you collect the data, organize your data into topics and subtopics with appropriate headings so that the reader understands the topics your report will cover, at a glance. After you write the introduction, the body, and the conclusion of the report, then go back to create the executive summary and table of contents.
Finish up by listing your references and tacking on an optional appendix that provides additional support for the data in your report. To unlock this lesson you must be a Study. Did you know… We have over college courses that prepare you to earn credit by exam that is accepted by over 1, colleges and universities. You can test out of the first two years of college and save thousands off your degree.
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You must create an account to continue watching. Register to view this lesson Are you a student or a teacher? I am a student I am a teacher. What teachers are saying about Study. Are you still watching? Your next lesson will play in 10 seconds. Add to Add to Add to. Want to watch this again later? Executive Summaries in Business Reports and Proposals. Formal Reports as Problem-Solving Documents: If necessary, get in touch with the people who have valuable information, or simply conduct a general survey or a research.
After gathering all pertinent information and data, sort it out properly. Ensure that you do not include unnecessary information in your business report as it will turn the intended focus away from the report. Make a note of the targeted audience and readers who will be adverting to your business report for obtaining information. Define the tone, attitude, emphasis, and style that is meant for the readers.
You need to be an expert in assessing and predicting what the reactions and views of the readers will be after studying your business report.
Draft the business report by including active and solid words which would serve as a motivation to the audience. Create bold and strong well-coiffured sentences. If you think that readers would only skim through the content in the report, arrange the content in bulleted points. Prepare the report in a manner which would be easy for the reader to understand. The report contains an introduction, body and conclusion. The body contains the specific data, facts, etc.
It put together an annual compliance report to show their activities for the year. Present the feasibility of an idea or proposed project. An exploratory report to determine whether an idea will work is called a feasibility report.
The report should contain a summary and body. The summary presents the idea. The body covers the benefits, potential problems, associated costs, etc. A company might use a feasibility report to explore questions such as these: Can this project be completed within its budget? Will the project be profitable? Can this project be completed within the allotted time frame? Present research found in a study. A research studies report presents research on an issue or problem. The report should contain an abstract summary , introduction, methods, results, conclusion and recommendation.
It should also cite the study or studies involved. For example, a business might conduct a company-wide study on whether to ban smoking in its employee lounge.
The person who writes up the study would produce a research studies report. Help a company improve its policies, products or processes via consistent monitoring. This report, called a periodic report, is written at fixed intervals, such as weekly, monthly, quarterly, etc. It may examine efficiency, profit and loss, or any other metric over the chosen interval.
For instance, a pharmaceutical sales representative might provide a monthly summary of his or her sales calls. Report on a specific situation. A specific situation — as opposed to a fixed interval — calls for a situational report. The situation can be as simple as the information provided at a conference or as complex as a report on the response to a natural disaster.
These reports contain an introduction, body and conclusion. Use the introduction to identify the event and briefly preview what you cover in the body of the report. The conclusion discusses the undertaken or necessary actions for the situation. Present several solutions for a problem or situation. A yardstick report weighs several potential solutions for a given situation. Based on the results, the writer would recommend a particular course of action.
A yardstick report should contain an introduction, body and conclusion. The conclusion reveals the best solution or alternative. The report would then conclude which of the three countries is the best location for the new plant.
Determine your objective and format. Ask yourself what you would like the report to accomplish. Regardless of the answer, you need to make your objective concise. For instance, you may want to accomplish receiving a larger advertising budget for your department.
Your report should focus on the current advertising budget and how you might effectively use a larger budget. Consider the knowledge or familiarity the audience already has with the intended topic. Also, think about how the audience will use the information in the report. For instance, say you want to implement a job-share program for your division.
Consider how much they likely know about job-share programs already. The answer will set the tone for the report. If your company has never considered a job-share program, then the report will be both informational and strategic.
If the company has considered a job-share program, then the report will be less informational and more persuasive. Identify what you need to learn. This involves a variety of skills, including data collection and market analysis. What do you — and, in the end, management — need to know to make an informed decision about the topic? Collect the appropriate data for your report.
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Jun 13, · How to Write a Business Report. Business reports are one of the most effective ways to communicate in today's business world. Although business reports' objectives are broad in scope, businesses or individuals can use them to help make 80%(63).
1 Planning your business report As in all writing, planning is vitally important. The key questions to ask yourself when planning a business report are: what is the purpose of this report who are the readers of this report what are the report’s main messages. Writing a Business Report: Structure & Examples. This lesson allows you to develop your business report writing expertise and prepares you to: Writing a Business Report.
Business report writing structure is a very important reference for business documents. It can be of difference types such as a business plan structure, small business structure and more. Here is a guide on how to write a business report. Write my business report, - Honors thesis database. Our writers come from a variety of professional backgrounds. Some of them are journalists and bloggers, others have a degree in economy or law, some used to be literature or chemistry teachers.